Project overview
Fife Council recently upgraded their social care system from OLM Swift. As with all data migrations, the Council needed to make decisions regarding which data to migrate to the new system.
This is a conundrum which every council faces: modern systems are strongly validated, which means that poor quality data which would have been tolerated in the legacy system – such as overlapping referrals, missing dates, referrals with no assessment, etc – needs to be tidied up before being migrated to the new system. With systems which have been in use for decades the volume of old data is significant, and the tidying-up work is a massive task. The standard approach is to define cut-off criteria for data to be migrated – effectively, migrating a subset of all data, thereby reducing the amount of work which needs to be done on old, rarely accessed files.
The challenge: staff still occasionally needed access to old data which hadn’t been migrated across, but access to Swift needed to be switched off.
The solution: ICT Revolutions implemented our archiving solution, REVAULT, providing staff with access to legacy data in a format which mirrors the views they would have used in Swift. The legacy system has now been switched off and staff are able to access data which wasn’t migrated across.
If you are planning a social care or education management system replacement, we would recommend considering archiving from the outset. REVAULT helps with many aspects of data management – GDPR compliance, decommissioning legacy systems – but the one which this case study particularly highlights is the scope which REVAULT provides for streamlining the data migration process. Being able to access legacy data efficiently makes it far easier to set those migration cut-off criteria, which in turn can lead to a faster, less expensive system implementation.