Data migration for legacy records has always presented a unique set of challenges for Local Authorities running Social Care systems. Both managing and migrating data is complex and often costly. With increasing GDPR requirements, complex data retention needs, and varied compliance rules across England, Wales, and Scotland, securely archiving sensitive information demands a robust, comprehensive solution.
REVAULT is a streamlined solution for legacy data migration, easily accommodating complex purging and retention requirements. It enables local authorities who maintain social care administration to become more efficient in managing their data. Whether archiving closed cases, facilitating Freedom of Information requests, or retiring outdated systems, REVAULT ensures secure, compliant data management that is optimised for accessibility and operational efficiency.
What is REVAULT?
REVAULT provides Local Authorities and Social Care settings with a simple, reliable approach to data migration. It’s easy to use, highly configurable and tackles challenges in data retention, security, management and compliance. It includes a straightforward web-based eLearning tool for accessing records.
Why Choose REVAULT for Legacy Data Management?
REVAULT serves as a unified repository for legacy data, offering a streamlined approach to archiving data for Local Authorities, Social Care and other essential systems. REVAULT is also an ideal solution for a variety of other systems, including:
- Case Management Systems
- Housing Systems
- Finance Systems
- Education Systems
- Document Management Systems
- Patient Systems
- GP Systems
- Bespoke, single-use systems
Whether these systems are linked by common identifiers or operate independently, REVAULT can effectively handle both scenarios. Additionally, REVAULT allows for independent management of user access and settings, ensuring secure and customisable control over data access and retention.
REVAULT allows local customisation of features like data display, security settings, approval periods, and notification emails. Additionally, it includes a robust retention and archiving process, enabling the secure purging of records—a feature typically lacking in legacy systems.
It can take all content from legacy systems, including records and any attachments that may have been added across the years.
Why Legacy Data Matters for Local Authorities.
Local Authorities must retain extensive collections of historical records, encompassing both active and closed cases. These records are crucial for a range of purposes, from fulfilling Freedom of Information requests to providing data access for historical research. This can be for understanding past practices as well as addressing historical abuse cases. This requires a solution that ensures both security and compliance across decades. REVAULT meets this need, addressing specific GDPR requirements and adapting to the law and distinct legal frameworks of England, Wales, and Scotland, providing a reliable, compliant approach to data retention and access.
The Legacy System Problem: Outdated, Clunky, and Non-Compliant
Legacy systems in social care are often outdated, cumbersome, and lack the functionalities needed to meet today’s stringent data protection standards. These systems pose significant risks, failing to meet the latest privacy requirements. They are often difficult to access and lack modern search capabilities. Despite this, Local Authorities are required to maintain these records, historically relying on these ageing systems to ensure regulatory compliance. REVAULT overcomes these challenges by offering a secure, user-friendly solution for managing access and enabling relevant data retrieval.
Key Benefits include:
- Enhanced Security: Access to data is strictly controlled, ensuring only authorised users can retrieve sensitive records. With comprehensive logging and auditing, REVAULT provides robust accountability for data access.
- Compliance with GDPR & Regional Laws: REVAULT is designed to meet GDPR requirements while also considering the nuanced legal differences across England, Wales, Scotland and Northern Ireland making it a reliable choice for Local Authorities.
- Customisable: REVAULT is built to reflect the terminology and processes of your legacy systems, making it easy for staff to adopt without a steep learning curve.
- Efficient Data Search: REVAULT’s advanced search functionality allows users to locate records using various identifiers, improving data retrieval times and ensuring seamless access to essential information.
- Infrastructure Optimisation: Decommission outdated systems and free up infrastructure capacity. REVAULT reduces software licensing costs while delivering a centralised data source for all archived records.
Tailored Support & Maintenance from ICT Revolutions
REVAULT is designed as a long-term solution. We begin with a data discovery exercise alongside your subject experts to develop a comprehensive scope, including clear timelines so you’ll know exactly how long implementation will take. Following deployment, ICT Revolutions provides three tiers of ongoing support and maintenance, ensuring that REVAULT continues to adapt to your organisation’s needs. From initial planning to user acceptance testing and beyond, the ICT Revolutions team is committed to delivering a smooth and responsive experience.
As legacy systems become outdated and fall short of today’s data protection standards, REVAULT offers an effective, compliant answer. Upgrade your data management processes today.
For more information, contact our team HERE